KONICA MINOLTA

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Document Security System
Document Security System

Overview

Document Security is now a major concern in most organisations. There is now a serious need to ensure that company facilities like Multi-Function Printers are utilised in the best possible manner. With our powerful DSS solution, this is now easy to do and you can have peace of mind that your company is protected from such leaks!

All activities on your KM MFP’s can now be Tracked and Logged. Every action to Print, Copy, Scan and Fax is logged by Username, Date, Time and a copy of the document is also kept in a secure and powerful logging system. The image of the file is also kept and it is OCR’ed so that the company can also search the content of all the documents in a fast and easy manner.

Thus, you can zoom into individual users, groups, date, time and be able to track and trace what was done during that time. Ability to search for the info via WHO (who did the act), WHERE (which MFP was used), WHEN (date and time it happened), WHICH (actual document image) and HOW (fax, print, copy, scan).


Key Features

Alerts : You can set your own customized alert keyword and choose the regularity of the notification being sent to you.

Dashboard : Consists of User Reports and Alert Reports. Each report contains details of processes performed by staff in the organization on the MFP’s. This is useful to have an overview of the activities in the system.

Notification : Alert keyword can be added by both administrator and user and anythime a file with the keyword is processed, a notification will be sent to the emails provided.


Benefits

Save documents automatically
Powerful and easy to search for Who, What, Where and When
Search content of files to narrow down on keywords fast

Deterrent effect as employees are more cautious of their actions
Find out which machines are heavily utilised and adjust the usage
Track users on their copying and printing activities
Easy to use DSS software for tracking
Fully web based and comes with options to add more users


For an obligation free demo or for more information about Konica Minolta's solutions, please email your requests to marketing.1@konicaminolta.com

We also provide customized industry workflow analysis. Drop us an email, and we'd be happy to get in touch with you!

To download e-Brochure, please click here


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